Executive Assistant

Client: NDA (USA)

Location: remote (U.S. Based)

Employment: Full-time

When you choose to work with Ameware Group, you work with industry experts willing to share their knowledge and experience. You can broaden your horizons by working in an open and supportive multicultural environment. We have a great relaxed atmosphere and a competitive salary.

Our client is a well-known rewards marketplace. Their platform is rapidly expanding, offering users the opportunity to earn money by participating in online activities such as surveys, offers, and games. Their mission is to provide a simple, enjoyable, and rewarding experience for all users.

We are seeking a highly dedicated and proactive Executive Assistant to serve as a crucial partner to our CEO and COO. This role is designed to significantly enhance leadership efficiency by streamlining core operations, optimizing scheduling, and providing essential support for strategic initiatives. You'll be instrumental in driving key priorities forward, ensuring crystal-clear communication, and enabling our executive team to operate at their peak performance. The ideal candidate is exceptionally detail-oriented, thrives in a dynamic, fast-paced setting, and possesses a strong sense of ownership.

Requirements:

• 3+ years of proven experience in a high-level administrative support role, such as Executive Assistant, Internal Operations Lead, or Chief of Staff.
• Exceptional organizational and time management skills, with a demonstrated ability to juggle multiple priorities effectively.
• Superior written and verbal communication abilities, capable of drafting professional correspondence and maintaining meticulous documentation.
• Extensive experience managing complex calendars and coordinating meetings across diverse time zones.
• A strong preference for candidates with prior experience in a remote work environment or a fast-growing startup.
• Proficiency in modern collaboration and productivity tools (e.g., Google Workspace, Microsoft Office Suite, project management software).

Responsibilities:

• Meticulously manage and coordinate intricate schedules for the CEO and COO, proactively resolving conflicts and optimizing their time.
• Plan and schedule all internal meetings, including one-on-ones, leadership syncs, and company-wide gatherings. Assist with logistics and agenda development for team offsites and critical planning sessions.
• Draft internal communications and updates on behalf of the executives. Prepare agendas, take detailed notes, and track action items for key meetings. Maintain shared documents, presentations, and communication templates, ensuring consistent messaging.
• Aid in the preparation for recurring leadership and all-hands meetings. Monitor follow-ups and deliverables from executive discussions. Maintain shared project documentation, dashboards, and various tracking tools.
• Coordinate timelines and input for quarterly and annual planning cycles. Consolidate essential documents and ensure alignment across all strategic workstreams. Maintain structured tracking of organizational goals and progress (e.g., OKRs or team priorities).

We offer:

• Remote work in an international company in the USA.
• Competitive salary in the USD 
• Flexible working hours to help you manage your work/life balance.
• Career and professional growth.
• Warm and friendly attitude to every specialist.